I. Create a New Slide Show
- Open PowerPoint. If a box appears labelled New Slide, click the picture of the blank slide in the lower right hand corner and click OK. (Otherwise, click on File and New Presentation to bring up the New Slide box.)
- Click on View and then Normal if necessary.
- Add more slides by clicking on Insert, and then New Slide. Create as many slides as you think you’ll need.
- Click on File and then Save as…. or if you want to put your slides on the web, you will be saving this under the command, Save as a Webpage or in some versions, Save as HTML.
- Under View, click on Toolbars and Formatting. Also open any other toolbars you think you might like.
- Under Format, click on Apply Design. Preview the possibilities and if you like one, click on Apply to All Slides and Apply.
III. Insert Objects into Slides
- Text On your blank slide or slide with an art design, begin to add objects. Under Insert, click on Text Box. Click on the slide and then drag your cursor to the lower right to form a text box. Click inside and type a heading. Change font, size, placement, etc from the Formatting bar. Add a second text box for the body of your slide. A bulleted list of information is popular, because dense paragraphs are difficult to read on a slide presentation. So don’t overload your text. Always consider the overall visual appeal of each slide, which is as important as text in PowerPoint.
- Picture Under Insert, click on Picture, slide to the right and click on From File… Search your local computer for a .jpeg file or image file. Click on it’s file name and click on Insert. You can resize the image by dragging it’s corner.
- Chart Under Insert, click on Chart. The mini-program, MS Organization Chart will appear and you can create a flow chart. Click on View and then Datasheet to add data. Choose Chart and then Chart Type for a style of graph. Click on Chart and Chart Options to add the title, legends, and axis labels. Click on File and then Return to your Presentation to add the chart to the PowerPoint slide.
- Organization Chart Under Insert, click on Picture and then Organization Chart. The mini-program, Microsoft Graph will appear and you can create a chart. When finished, click on File and then Quit and Return to your Presentation to add the chart to the PowerPoint slide.
- Word Art Under Insert, click on Picture and then Word Art. Click on the square of a style you like and click OK. Type in your text and click OK. Your word art will be added to your slide.
IV. Animation and Sound
- Slide Transitions Under Slide Show, click on Slide Transitions. Choose a transition in the Effect area and a sound in the Sound area. Click on Apply to All (your slides) or Apply (to just this one slide).
- Custom Animation Under Slide Show, then Animations and then click on Custom. Choose something to animate and then the effect or type of animation.
- Click on your first slide. Click on View and then Slide Show to view your complete show. Advance each slide by clicking the mouse, unless you set up an automatic advance feature. Commands are in the lower left hand corner.
VI. Uploading--PowerPoint Online
- Turn your PowerPoint presentations into html documents that can be read on the web, by opening the document in PowerPoint. Click on File and Save as a Webpage. This will create an html file on your computer as well as any necessary image or other types of files. All of the files must be uploaded to your directory or account on a server.
- Multiple files should be zipped together on your computer into one file and then uploaded and unzipped in the Files area of your Moodle course. Zip multiple files: If you have Windows XP operating system, you can choose a group of files on your homepage by dragging a box around them with the cursor. Right click on one of the files, and then choose, Send To... and then choose Compressed (zipped) Folder. If you have Mac OS or another type of operating system, you will probably need to download a zip program from the internet. Zipit is a good program for MacIntosh.
- Open up WebCT or Moodle and then go to the File database where you will upload the zipped file. There will be a command to upzip the file there. You will then need to go to the homepage and link the powerpoint html file from there.
VII. Master Formatting
- Edit all your slides at once by working in the Master Slide view. Any changes to the Master will make changes to all the slides. So you can easily change the font for all slides or add a graphical logo to every slide, for example.
Click on View, then Master, then Slide Master.
- While in the Slide Master view, edit the fonts by selecting them and changing their properties from the Formating Toolbar. You may also change the text boxes by resizing or moving or insert graphics here if you want them to appear on every slide.
- To edit the footers and headers, click on View, then Header and Footer. Choose which items you'd like and click Apply to All.
- The Title Slide Master may be edited separately, by clicking on View, then Master, then Title Master.
VIII. Equation Editing
- Install the Equation Editor into PowerPoint
Double-click the Microsoft Office Installer icon or the Microsoft PowerPoint Installer icon. Click the pop-up menu that contains the words Easy Install, and then click Custom Install. Select the components you want to install.
- Clicks on Tools, Customize, and then choose the Commands tab. Scroll down the right hand window under Commands and find the Equation Editor. Drag the Editor symbol to one of your toolbars.
- Open a PowerPoint slide. Click open the equation editor to use that helper program. Create an equation by typing and clicking on various symbols. When finished, click File and Update, then close the Equation Editor and your equation will be automatically placed into the current slide. You may move it around the page as necessary.
Insert music or sound on a slide
1. Display the slide you want to add music or sound to.
2. On the Insert menu, point to Movies and Sounds.
3. Do one of the following:
To insert a sound from the Clip Gallery, click Sound from Gallery, and then locate and insert the sound you want.
To insert a sound from another location, click Sound from File, locate the folder that contains the sound, and then double-click the sound you want.
A sound icon appears on the slide.
4. A message is displayed. If you want the sound to play automatically when you go to the slide, click Yes; if you want the sound to play only when you click the sound icon during a slide show, click No.
5. To preview the sound in normal view, double-click the sound icon.
Tip You can also change play settings - for example, loop the sound or add an animation effect to your sound.
Record a voice narration:
To do this procedure, you'll need a microphone. You'll also need to make sure you aren't running any other sound recording programs, such as Speech Recognition.
1. On the Slide Show menu, click Record Narration.
A dialog box appears showing the amount of free disk space and the number of minutes you can record.
2. To insert the narration on your slides as an embedded object and to begin recording, click OK.
To insert the narration as a linked file, select the Link narrations in check box, and then click OK to begin recording.
3. Advance through the slide show and add narration as you go.
At the end of the show, a message appears.
4. To save the timings along with the narration, click Yes. To save only the narration, click No.
A sound icon appears in the lower-right corner of each slide that has narration.
- When you run the slide show, the narration will automatically play with the show. To run the slide show without narration, click Set Up Show on the Slide Show menu, and then select the Show without narration check box.
- If you link the narration, you can change the location where you save the narration file. For example, if the file is large, you might want to save it to another hard disk. To change its location, click Record Narration on the Slide Show menu, and then click Select next to the Link narrations in option. If you copy the presentation to show on a different computer, remember to also copy the narration file.