E-Learning and Instructional Support (ELIS)
E-Learning and Instructional Support (ELIS) Address

Scantron: Evaluations


Course Evaluations

e-Learning and Instructional Support supports two methods for running course evaluations, using applications developed specifically to meet two different needs: in class paper evaluations and full online evaluations.

  • Evaluations collected in class via Scantron.
    This is the most traditional way of collecting course evaluations. The teacher provides the students in class with a Scantron form and the questions. The students complete the forms and return them to the teacher/department. The forms are then taken to e-LIS where they are run through the Scantron machine, generating a delimited text file of results. This file is then fed up into a Web application that processes the data and provides reports. Faculty can login to this Web application from any Internet connected computer using their OU e-mail name and password and see results for their courses.
  • Evaluations collected over the Web.
    Students are given a URL they can visit, usually by way of an e-mail sent by the department/school or by in-class instruction, to fill out their evaluations. When the student visits the Web site, she can login using using her GID and PIN. Upon logging in, she will see all the classes she is enrolled in and be able to evaluate the ones that are Web-enabled. Each student will only be able to evaluate a course once, and will only be able to evaluate courses that she is enrolled in. Faculty can later login to a Web site and see reports showing the evaluation results for their classes. Evaluations for Online Courses


Paper Evaluations Collected in Class

Course evaluations, or student evaluations of their courses, contain no right or wrong answers but are surveys. For this reason ParSCORE software, used for scanning quizzes cannot be used for course evaluations. Instead we have to rely on a different solution that involves two programs:

  • Another Scantron program, called ScanBook. The ScanBook software is much more generalized in design than ParTest and is better suited for handling open-ended surveys like course evaluations. You'll use this to scan your course evaluations through the Scantron machine, thereby generating a delimited text file containing the results.
  • A custom Web application developed by e-LIS, called ScantronCE. This Web application allows you to upload the file generated by scanbook, analyze the results found in the file, and view reports. It also makes automatic associations between uploaded courses and instructors, thereby allowing instructors to logon to the Web application using their OU e-mail name and password and view reports for their courses.

Course evaluations may be scanned in 430 Kresge Library, that is open to faculty members and staff from 8 a.m.-5 p.m. Monday-Friday. The only location for course evaluation scanning is in 430 Kresge Library because there is only one copy of ScanBook on campus and the results appear in a custom software program.

I. Before giving a Course Evaluation 

  • Give e-Learning and Instructional Support a copy of your questions so they may be entered into the custom results software program. 
  • Give e-Learning and Instructional Support, any special forms you're using (or you can use the general purpose scantron forms available in the bookstore) so they can prepare a definition to be read by the Scantron machine.

II. Giving a Course Evaluation to your Class 

  • When you ask your students to fill out the evaluations, be aware that they do NOT need to fill out any of the personal information if the form asks for it (i.e., name, ID, etc). The students only need to answer the questions. 
  • Once all the Scantron forms for the course are returned, you must prepare a header sheet using the forty seven column general data form. This form must be filled out in a very specific way; the exact format and examples of the form can be found in the instructions below. Each course must have its own header sheet.

III. Running off the Course Evaluations in 430 Kresge Library 

  • Fill out one header sheet for each class. If you do not have header sheets, you can purchase them from e-LIS 
  • Call the e-LIS staff at (248) 370-4566 to make an appointment to use the Scantron machine. Note that the Scantron machine is located in the e-LIS main office in 430 Kresge Library; we are open from 8 a.m. - 5 p.m., monday-friday. You do not need a special account to scan in course evaluations. 
  • When you come in to scan your forms, someone from the e-LIS staff will help get you started. Basically, we will load up your ScanBook definition, at which point you can start feeding your forms through the machine. 
  • Once all the forms are scanned through, someone from the e-LIS staff will upload the ScanBook result file to the ScantronCE Web application. At that point, any instructor whose courses were evaluated should be able to login to the Web application using OU e-mail name and password and view reports describing the evaluation results. 
  • Department/schools that are interested in developing reports that analyze data from a range of courses (say all courses with a specific subject code or in a specific term) should contact the e-LIS Web development team. There are a number of different solutions for building these type of reports and we can help you identify which solution will work best.

Evaluations Collected Over the Web

Online course evaluations are a practical, cost effective alternative to Scantron course evaluations. To fill out an online course evaluation, students visit a secure Web site which they can login to using their GID and PIN. Once the student is logged in, she can complete an evaluation for any class that she is enrolled in and which has been marked as available for online evaluation. A student can only submit one evaluation per course. Normally, courses are only available for evaluation during a brief window at the end of the semester. 

  1. You should meet with e-LIS staff to review your needs. Typically, during this meeting, we will obtain a copy of your evaluation form (the questions you ask), determine which courses you wish to make available for evaluation, and determine what the evaluation window will be. Using this, e-LIS staff will then add your evaluation form to the online system and program the system interface to download the designated classes from Banner and make them available for evaluation during the designated window. 
  2. You will need to decide how and when you want to inform your students that the online evaluations are available. Typically, schools and department do this by either providing their students with in-class instruction on how to find and use the evaluation Web site, or by sending out an e-mail to every student enrolled in a course for which an online evaluation is available. In the case of e-mail, the message sent to the student usually contains the URL to the evaluation site, some basic instructions on how to login, and a description of when evaluations will be available (the date/time window). e-LIS can help you discover the e-mail addresses of your targeted students if you need that. We do not, however, construct or send the e-mail; this needs to be done by the department/school.

    Note that if you wish to send the mail from ou-official@oakland.edu, you will need to work with the department of Admissions to send the e-mail (they own that e-mail address). Otherwise, you can send the mail from any other e-mail address owned by your school or department. 

  3. A specific number of days AFTER the end of the term, faculty will be able to login to a Web based reporting tool using OU e-mail name and password and view the results for their classes. 
  4. Department/schools that are interested in developing reports that analyze data from a range of courses (say all courses with a specific subject code or in a specific term) should contact the e-LIS Web development team. There are a number of different solutions for building these type of reports and we can help you identify which solution will work best.

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