E-Learning and Instructional Support (ELIS)
E-Learning and Instructional Support (ELIS) Address

Proctoring

PROCTORING QUICK GUIDE

For students
  1. Find out from your teacher which tests require proctoring.
  2. Fill out the student/proctor agreement form and return it to your teacher at least 2-3 weeks before the exam date.
  3. Go to your proctor on the day/time of the exam.

For faculty
  1. Clearly identify which tests will require proctoring in your syllabus.
  2. Approve or deny proctors when students submit them to you (via the student/proctor agreement form).
  3. Send the proctor a copy of the test with any special instructions (via email or postal mail). If the test is online, let the proctor know how the test can be accessed.

For proctors
  1. Work with the student to complete the student/proctor agreement form, and be sure to give the student supporting paperwork.
  2. Work with the teacher to obtain a copy of the test.
  3. Administer the test following the guidelines laid out in the student/proctor agreement form, and by the teacher.
  4. Return the test to the teacher (if it's on paper) and report any malfeasance.

A proctor is a person who monitors an exam to make sure that students don't cheat. In most traditional classes, where exams are administered in a physical classroom, the proctor is your teacher.

In some cases, you may need to take an exam outside of the normally proctored, classroom environment. For instance:

  • You are a student enrolled in an online course, and there is no option to have your test proctored on-campus.
  • You are a student enrolled in an online course, and although there is an option to have the test proctored on campus by your teacher, you live too far away for this to be practical.
  • You have special needs, such as a physical disability, that may require you to take your exam outside of the classroom.

In cases like these, you will need to get your test proctored by someone other than your teacher. This proctor must meet certain qualifications and must be approved by your teacher.

How do I know if I'll need a proctor?

The course syllabus should tell you which tests require proctoring. If you have any questions about whether you will need to find a proctor for a specific course or test, please contact the teacher.

Note that if you need to use a proctor, you should find your proctor and submit the paperwork (described below) at least 2-3 weeks before the actual exam. This will give the teacher time to approve your proctor and send the proctor a copy of your test.

What proctors does Oakland University consider acceptable?

  • College or University instructors
  • Public librarians
  • School teachers, administrators, counselors or librarians
  • Educational service officers on military installations
  • American school officials at overseas facilities
  • A work supervisor, only if you are not within reasonable distance of any preferred proctors listed above
  • A professional testing center

Friends, relatives, co-workers or business associates are NOT acceptable as proctors.

What do I do once I’ve found a proctor?

Fill out the student/proctor agreement form. You’ll need the proctor to sign off on this form as well, and provide you with some supporting documentation that provides evidence of their legitimacy. Once you have completed the form and signed it yourself, send it to the teacher for approval. Again, do this at least 2-3 weeks before your test.

Who approves the proctor I’ve selected?

Once you submit the proctor agreement form, your teacher will review it and then either approve or deny the proctor. If the teacher denies the proctor, you will either have to find another proctor or address the teacher's concerns about the proctor you originally requested.

What happens on the day I need to take the test?

Go to the location of your proctor. If your test is on paper, the proctor will supply you with a paper copy of the test (supplied to the proctor by your teacher). If the test is online, your proctor will have you use their computer. The proctor will monitor you as you take the test, and, if required, send the completed test back to your teacher via email or postal mail.

Who do I contact with questions about this process?

If you have questions about the proctoring process, please contact the e-Learning office by submitting a help ticket.