Return to Table of Contents
NUMBER: 1230
SUBJECT: DOMESTIC AND INTERNATIONAL TRAVEL: STUDENT
ORGANIZATIONS AND STUDENT GOVERNMENT
AUTHORIZING BODY: VICE PRESIDENT FOR FINANCE & ADMINISTRATION
RESPONSIBLE OFFICE: DEAN OF STUDENTS
DATE ISSUED: AUGUST 1986
LAST UPDATE: OCTOBER 2000
RATIONALE:
POLICY: Representatives of recognized student organizations and student government groups, in order to fulfill the purpose of the organization, may engage in off-campus travel. At all times they must recognize their responsibilities for compliance with Oakland University policies, ordinances, and state and local laws. Depending on the nature of the travel, the university may set conditions or require an advisor or other university official to travel with the group. No student organization or student government travel will be authorized or supported with university monies without prior approval by the appropriate university official. Unapproved travel will not be eligible for reimbursement from a university account.
AUTHORIZATION: Requests for permission to travel must be submitted to the Center for Student Activities (CSA) a minimum of ten working days in advance of the travel date. The CSA representative will review all requests for travel in consultation with the Purchasing and Risk Management Office and the Dean of Students Office. The CSA representative has approval authority for in-state travel. In cases where travel will be outside the State of Michigan or outside the continental United States, approval must be obtained from the Vice President for Student Affairs or his/her designee. The review of the request for travel will take into consideration the educational nature of the trip and the mission of the university. Generally, out-of-state travel by student organizations and student government that has primarily an educational, cultural, or recreational purpose, is related to club sports or official university competition, or is related to student government business will be approved under this policy. Intercollegiate athletic travel is approved by the Athletic Director.
WAIVER OF RESPONSIBILITY: All students are required to sign the Waiver of Responsibility for Participation in Activity (Appendix). Forms may be obtained from the CSA office.
WAIVER OF RESPONSIBILITY FOR PARTICIPATION IN ACTIVITY
I acknowledge that participation in the (description of activity) _________________________________ of the (name of the organization) _________________________________ may involve risk of bodily injury, property damage or other dangers. I freely assume all such risks.
In consideration of the permission to participate in such activities, including the use of facilities, equipment, grounds and/or personnel and any travel associated with the organization or activity, I agree to:
RELEASE, WAIVE and DISCHARGE Oakland University, its agents and employees from all liability to me, my personal representatives, assign, heirs, and next of kin, for all loss or damage and any claims or demands therefore, including attorney fees, on account of injury to myself or my property, whether caused by the negligence of Oakland University, its agents and employees, or otherwise, which I may experience or sustain arising directly or indirectly out of my aforementioned participation; and
INDEMNIFY, DEFEND and HOLD HARMLESS Oakland University, its agents and employees and all persons, including but not limited to participants and spectators, from any and all claims and costs arising directly or indirectly out of any of my activities, acts and/or omissions.
I also acknowledge that Oakland University, its agents and employees, act only as my agents in regard to any and all travel and accommodations provided by others and assume no liability arising from travel activities, arrangements and accommodations.
Signed: _____________________________________ Date: __________________
Witness: _____________________________________ Date: __________________
Parent or Guardian if student is a minor: ____________________________________
Date: ______________________________